How We Help

DOCUMENT CONVERSION PRODUCTION OVERVIEW

Document Preparation

Our streamlined document receipt and preparation services validate the receipt of materials and notify you of any discrepancies. Our extensive on-site services prepare your documents for optimal digitization and processing.

Imaging and Conversion
Documents can be scanned with (dpi) setting ranging from 200 to 600 (dpi).   Images can be converted into a single image per file CCITT Group 4 compressed TIFF 6 format, using up to three custom scanner threshold settings for optimal quality. All documents are scanned in a common orientation format with correction provided to ensure a heads-up view. Documents are scanned in either simplex or duplex mode, based on the original document set. 
Our quality control processes enable images to appear on the screen during the scan operation allowing inspection of image quality to ensure each image is representative of the original source document. Image cleanup services are applied to each image, including: 
• Auto De-skew.
• Auto Black Border Removal.
• Auto De-speckle with a 2x2 pixel filter.
• Auto Blank Page Deletion.
• Optional Manual Image Orientation.
• (OCR), optical character recognition providing image word search.

Indexing
Indexing services are available via data extraction from a customer-created flat-file or manual keystroke indexing, supporting the creation of bar-coded separator sheets as part of the document preparation process. Our standard services include one of the following:
Data Extract Indexing
• Data extraction from a customer-created flat file. In addition, one field of manual typing may be used to associate the document with the data.
Manual Keystroke Indexing
• Manual keystroke from original paper documents (typed or handwritten) for: 
• Up to three levels of hierarchy (i.e. box, folder and document).

Deliverable Release  
Our on-site document imaging services offer a variety of output and delivery media formats to meet your business needs, including:
Image Output Formats:
• CCITT Group 4 compressed TIFF 6 single or multi-page
• CCIFF Group 4 compressed TIFF 6 plus text file
• PDF
• Searchable PDF
• Delivery Media Formats for images and index metadata
• CD-ROM/DVD
• USB/Portable hard drive/FTP Secure File transfer

Document Reassembly
Three levels of reassembly services are available for return shipment or storage of your paper documents including: 
• Standard - pages are unattached, original page order not required, no re-bind, no re-folder and no removal of inserted slip sheets.
• Medium -Re-folder of pages required, pages are unattached, original page order not required, no re-bind, and no removal of inserted slip sheets.
• Heavy - Re-folder of pages required, re-bind required to document level, original page order provided, removal of inserted slip sheets.

Project Reporting
Our reporting capabilities enable us to track your project throughout the entire on-site imaging process, including validation of paper documents receipt, daily or weekly production reports, and a complete delivery report providing you access to accurate and up-to-date project information.